2026 IAFMHS CONFERENCE

Virtual Poster Presentations

To promote the conference’s accessibility and inclusivity by allowing students and professionals with financial or other barriers to present at the conference, the 2026 IAFMHS Conference includes a virtual poster presentation option. 

Registration Fee 

$75 CAD for non-members

$20 CAD for members

With your registration, virtual poster presenters will obtain the ability to present their research and access other virtual posters. 

We encourage student presenters to first sign-up for an annual student membership. Considering that an annual student membership is $55 CAD and the registration fee for members is $20 CAD, it would be the same cost for student presenters by signing up for an annual membership.

VIRTUAL POSTERS

Overview of Virtual Poster Presentations

Virtual poster presentations will be delivered in an asynchronous manner via a private YouTube channel shared only with conference attendees. QR codes directing to the virtual poster presentations will be included in the full conference program. The QR codes will also be provided via a master physical poster on display during the in-person poster sessions at the conference.

Conference attendees will be able to scan these QR codes with their electronic devices to access the virtual poster presentations on YouTube at their leisure during the conference and for one week after the conference. Conference attendees will be able to leave comments and questions for presenters in the YouTube comment section. Presenters will be able to respond to these comments in an asynchronous fashion for up to one week after the conference has concluded. 

Developing and Submitting a Virtual Poster Presentation

Virtual poster presenters are required to complete the following steps by May 31, 2026.

1. Create a PDF copy of your virtual poster

a. Presenters should develop a PDF copy of their virtual poster. For example, using PowerPoint to design the poster, and then exporting as a PDF file.

b. Presenters are encouraged to format their posters in line with Better Poster Format recommendations (see https://convention.apa.org/blog/rethinking-the-science-poster or https://astrobites.org/2020/02/28/fixing-academic-posters-the-betterposter-approach/)

c. Presenters will submit their PDF copy of their virtual poster along with a video or audio file that narrates the virtual poster, as explained below.

2. Create a video file narrating your virtual poster

a. Presenters should narrate their virtual posters via a video recording. For example, presenters may create a video file using Zoom in which their poster is displayed and they can also be seen discussing it. Or they may use the Record feature in PowerPoint to just capture their voice narrating a display of the poster.

b. Virtual poster narrations should not exceed 3 minutes.

c. See the following link for an example narrated virtual poster (please excuse the duration of this sample recording exceeding 3 minutes): SAMPLE

d. The above example was recorded via Zoom. The presenter started a private Zoom meeting, used a feature within Zoom to share a portion of their screen, and recorded their comments.

For more about sharing your screen in Zoom, see https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0060596

For more about recording Zoom meetings, see https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0059856

3. Upload virtual poster PDF file and video recording

a. Presenters will receive an email with a link to an individual and restricted Google Drive folder. If you have not received your link, please contact iafmhs@sfu.ca Presenters will upload to this folder their virtual poster as both a PDF file and video recording file. The Google Drive folder will be permanently deleted one week following the conference.

b. Presenters should name their files using the following format:

[Presenting author last name], [Presenting author first name] - [Title of virtual poster] - PDF

[Presenting author last name], [Presenting author first name] - [Title of virtual poster] - Recording

For example,

King, Christopher - A study of the countries represented at the IAFMHS Conference - PDF.pdf

King, Christopher - A study of the countries represented at the IAFMHS Conference - Recording.mp4

Virtual poster presentations will then be uploaded by IAFMHS personnel responsible for the virtual posters to a private YouTube channel, and individual QR codes will be generated for each virtual poster on this YouTube channel.

By submitting a virtual poster presentation, presenters have agreed to have their virtual poster presentation being uploaded to this YouTube channel that restricts access to conference attendees. However, it is important for presenters to know that, although the YouTube channel is private (i.e., not accessible without the QR codes nor searchable on YouTube), it is possible that persons with the QR codes may share them with non-attendees.

The YouTube channel will be permanently deleted one week following the conference.